Visrez is a platform where sales teams, operations, planners and their clients can collaborate on events from start to finish. Visrez has grown by word of mouth because it’s unlike any other diagramming software. Not only does it make planning events better but it’s also a lot of fun. What makes Visrez different is users create plans in 3D rather than 2D. Our team had spent years designing 3D Floor Plans for venues worldwide and wanted to develop software with the quality of a professional 3D tool but easy enough for anyone to master.
The move and rotate icons appears automatically when an object is selected.
The Build Tool allows users to create plans in many different ways and is fun to work with. Users can specify the exact number of objects or draw with the mouse to fill the space. Sliders adjust the front to back or side to side spacing and you can also set the Aisle spacing or inner diameter for circle or semi-circle layouts.
Leaving the number field empty allows you to draw a set-up by clicking and dragging the mouse inside the spce. You can increase or decrease the selected area using the blue markers to add more objects.
All styles can be adjusted using the layout style buttons and the object spacing allows you to increase or decrease the amount of spacing between furniture. Once the set looks good, click Save or Clear to start over.
A list of shortcut keys is in the Guide in the top right corner of your builder.
The lock function allows you to stop the room from rotating. Objects can be selected, moved, duplicated or rotated without the space moving and you can zoom in / out of the space without moving it sideways.
In the bottom left corner of the menu you will find the layers tool. This tool opens up a right side panel which contains a list of the elements within your space which can be turned on-off. Airwalls can be represented by a number or letter which allows them to be opened or closed. They can either be fully opened or closed. To partially divide a space it is recommended to use a room divider object from the Visrez library.
The carpets and flooring elements in a space can also be deactivated using the layers tool as quite often the design pattern on carpets can be quite busy and make it difficult to view the furniture in the plan.
In some event spaces there can be fixed seating elements which can be removed as a block to allow different furniture to be set-up in those areas.
In outdoor event spaces layers can be used to switch off elements such as trees, string lights or fixed objects such as tents, gazebos or catering trucks to allow you to build the plan without the distraction.
In the bottom horizontal menu there is a settings icon which does a couple of things. You can switch the builder background from black to white and adjust the level of sunlight in the plans based on the time of day. This is a great way to bring outdoor event plans to life by showing where the sun will be throughout the event.
To start a new event plan go to the Plans page, and select Space from the dropdown menu. This will open up a blank builder of that space to allow you to create a plan using an empty space. Inside your builder you can also find all the plans created by all team members by clicking on the Open button in the top menu.
The Visrez Library is built into every user account and shared with all team members. Any object from the Visrez library can be used in event plans. Objects added to the client collection are available to all team members. New objects are added weekly by the Visrez team based on client requests.
Clicking the + beside the object in the Visrez Library will add it to your collection. To remove an object from the collection or archived if already used in a plan you simple do the opposite and un-check the object. Clicking the + beside the object in the Visrez Library will add it to your collection. To remove an object from the collection or archived if already used in a plan you simple do the opposite and un-check the object.
Visrez allows users to export plans in multiple formats including Interactive Shared Links, PDFs and PNG images. Plans can be exported in 3D with multiple views, 2D or black and white schematic format. You can include notes, equipment , table numbers, dimensions and other information. PDFs have a range of views and elements which can be added to all PDF exports. Floor Plan Builder exports all come with a built in link to the shared plan so all your client needs to do is click to load the interactive version. Any changes made in the editor appear immediately in the shared version so if you update the plan you don’t need to share a new link, the client just refreshes to see the latest version.
Visrez gives you the formats you need to communicate effectively to all stakeholders. Plans can be exported in full color 3D or 2D Black and White in the same PDF. From a sales perspective the 3D version is more impressive but many operations teams prefer to work from black and white format. All view types exported in a PDF will link to the interactive plan by clicking on the diagram.
Users can export a breakdown of all the furniture used in the event set up along with a thumbnail image in a separate table. This breakdown can be included in your PDF export or on its own as a separate PDF. This is a really useful way to provide both the client and the operations team with a summary of all the furniture and staging props required in any event plan. This information can be used like a checklist for the set-up team to make sure they have all the necessary elements in place for the event.
Additional event information such as Date, Time, BEO , Notes can be added to the PDF under the plan settings. This is displayed below the client logo at the top of the PDF exports providing a reference to the BEO or Client details in the PDF distributed to the team. The Plan settings also marks if a plan has been client approved.
The Shared Link allows your client to view, approve or request edit access to any builder plan. This is the fastest way to share an event plan with a client or partner. Shared links update in real time so if you make a change to your plan all your client has to do is refresh to get the most up to date version. You do not need to resend a new link any changes to the plans update in real time.
Tags are displayed on the plans page and you can filter all tags in the dropdown controls at the top of the page. Tags are a great way to organize plans by respective client names rather than creating sub-folders within your account you simply tag the plan with the client name and then you can filter plans by that tag.
Users can invite other team members to collaborate on the same plan within their accounts by using the Share > Team option. This allows multiple users in the same team to work together on any event plan once they are invited by the plan creator. Users can still copy another user’s event plan but if you need to work with colleagues on the same event plan its best to other members to the plan. To do this click on Share > Team and select the users from the right sidebar to invite them to the plan. When a plan is shared amongst team members an icon is displayed on the /plans page to indicate it is shared amongst team members.
Visrez generates a URL for the tag so you can send a link to your client which displays all the plans tagged for their event. Plans can be shared outside Visrez without the user needing to have an account. So if a client is considering multiple spaces you can share a page outside your account with all the plans in all spaces.
Getting client approval is vital to ensure the smooth set-up of an event and Visrez comes with a built-in approval feature where clients can formally accept their event plan on the shared link. Once a plan has been approved, both owner of the plan and client are notified by email and the plan is marked in your account.
Event planners and outside partners can be invited to your team’s Visrez account to edit plans which have been shared with them. This allows your team to collaborate with outside event planners and third party suppliers on any Floor Plan Builder diagram. Partners can be invited to plans by any team member and once the partner has registered their account they have access only to the plans which have been shared with them.
Partners do not have access to the Visrez library or any other areas of your team account. Planners & Partners cannot select furniture or objects from the Visrez library but can use the client collection.
To invite an event planner or third partner to your plan select the Share > Partner option from the Share menu in the top of your builder.
Clicking on the Share > Partner option will display a list of the registered partners who can be invite to collaborate on the event plan.
Partners have to be registered on your Team account before they can be invited to collaborate on any builder plans. All users can invite partners to event plans by clicking on the Manage contacts & partners in lower right hand side of the homepage.
To add a partner to your Team’s Visrez account just Click on the Plus + and enter in the Partner’s email address and save.
Partners receive an email notification displaying the branding of the property they have been invited to. Once they have registered on Visrez they see a /plans page displaying all the diagrams shared with them by the on-property contact. Planner accounts can include event plans across more than one property if they work with other venues which use Visrez and have been invited to those accounts.
When an event plan is shared with a partner a new icon is displayed on the /plans page so you can tell it is shared outside the team.
There are many ways to add stages to your event floor plans in the Builder. You can drop in a specific stage size from the Visrez library or create custom stages to any size using the Builder tools. It is fun to watch a stage being created to scale inside your 3D event plan. Select the stage object from the Library and choose between adding a specific number or Build Stages & Platforms options.
There are a few ways to add dancefloors to your event floor plans in the Builder. You can drop in a specific dancefloor straight from the Visrez library or create a custom size using the Builder. The build option allows you to drag your mouse to the size you need and the dancefloor gets built automatically. Both options are shown in the animation and you can see how easy it is to create dancefloors of any size.
The text tool is located at the bottom of the main menu which allows you to add notes onto your plans. This is a great way to mark up plans before sharing with clients for feedback and approval. To add notes click on any point or object on the floor plan and then write the notes in the text box. Font, color and size can be adjusted in the sidebar along with the text box background to ensure it clearly stands out against the floor texture. Text can be placed on top of objects such as tables, stages and dancefloors.
Just click on the model and drag the arrow or Circles & Square options to save it onto the floor plan. This is a great way to indicate large event spaces and the drawings are displayed in PDF exports. Directional arrows allow you to indicate the flow of traffic in an event diagram to differentiate between entry and exits.
Sharing a 3D event plan featuring their logo on screen guarantees a great first impression and will help your venue stand head and shoulders above the competition. In the Audio Visual category of the Visrez library, you will notice the screens display an icon beside the + or check mark. This icon indicates that this object allows users to upload a logo for your plans. Once the editable object has been added to your collection you will see that the image icon is blue to indicate that you can upload a logo to your library and then select that logo from inside your builder.
The first step is to draw on table numbers and save them in your plan. This can be done by either clicking on the tables one at a time or by clicking the left mouse button and drawing a path over the tables. Numbers must be saved before you can upload your list so once you are happy with the order click save.
Table Numbers can be rotated or styled to fit any room orientation.
Share > PDF Export Settings > Show Table Numbers > Tag Options.
Guest Lists can be added by either uploading a CSV file or by entering guests manually on a table-per-table basis. Importing a CSV file is a lot faster than entering the names one by one so we recommend this option. The guest list tool is only activated when tables have been saved to your event plan.
The quickest way to populate a guest list is to import from a CSV file. After table numbers have been saved you can then import a CSV file by dragging it from your computer or by clicking within the import area.
CSV files should be formatted as follows
Guests can also be added on a per-table basis by clicking the table and selecting the guests’ tool in the left side menu. Using the Add tool you can then manually enter guest names, and table names for each table in your plan. Once guests have been imported, all names in the plan are listed under the View tab.
Guest lists can be exported as a PDF under the Share > Export option
Guest lists can be exported with the event plans or as a PDF from the share settings.
If you have created a plan in one space and would like to see how it looks in another space you do not need to remake the plan as you can copy and paste from one space to another.
In your Event Plan – CTRL & A (to select everything) and CTRL & C (to copy)
Open the new event space from the Plans Page (An empty space) CTRL & V to paste into that space.
All spaces have different dimensions so will need to adjust to fit using the Move and Rotate Tools.
Capacity charts can now be converted into 3D Event plans with one go. Users can generate 3D event plans for every space and set-up style just by uploading a CSV file to their account or by entering in the desired setups and capacities. Automating the creation of 3D Event plans is a massive timesaver for sales, catering and operations teams as they now have the ability to quickly generate an unlimited number of 3D Plans from a single CSV upload for each space.
Visrez requires dimensions along with reference images.
Professional photoshoots are not necessary.
Reference photos can be taken with a phone.
Event spaces do not need to be set-up.
Capture photos from each corner of indoor or outdoor spaces.
Existing photos, virtual tours & videos can be included.
On the dashboard you will see a chronological history of all the activity in your Visrez account from the beginning. As plans are saved they appear in the timeline and can be opened directly from there. From here you can access all the products which are activated in your account using the menu on the left hand side.
The plans box displays a breakdown of the plans per event space. Each space is color-coded and the top bar displays the total number of plans created across all spaces. Clicking on any space loads the plans page.
On the plans page have a number of controls available before you open an event plan in the builder
Edit Plan Name: The owner of a plan can rename it by clicking the pencil and then hitting enter.
Delete Plan
The Admin Contact on each Visrez account can delete or rename plans created by all other users.
Create a Copy
You can create a copy of any other user’s plan by clicking on the duplicate button below the event date.
Users can copy plans created by other team members and can rename or delete only their own plans.
Edit Tags
With tags, you can share a unique URL with your client showing all the plans across multiple spaces.
So if a group is using multiple spaces you can create a tag for that group and share a page featuring all their plans outside of your Visrez account. The remove tag option is located next to the tag name.
Share Link
From the shared page the user can open any of the event plans and if they have been set up as a partner they are able to edit any of their plans. Remember anyone with access to the Shared Page Shortcut will be able to view the plans but only partners can edit plans.
Approve Event Plans
Once a plan has been approved it is marked with a green icon on the /plans page so it is clear to the team.
The admin users on your team can manage all aspects of the Visrez account. There are no restrictions to the number of users you can have in your team account but only admins can delete users from Visrez. Visrez accounts can have multiple admin level users. To add a new user to your account just enter their email address and they will receive an email signup immediately.
Users can update their profile in the top right-hand corner and disable system notifications. This includes the weekly asset reminder emails which are automatically sent during production when assets are outstanding. It also includes the weekly usage reports for embedded files which are displayed in client sites. If you no longer wish to receive these emails you can disable them in your account here.
The Overview menu shows list of all accounts. To add a new account use the Create New Account button. Details for the account can be entered – Description, Permalink, Brand and Country.
All categories can be listed from the Production menu. Spaces can be added from the Add Spaces button.
All assets can be seen from the Expand Assets button and hidden from the Collapse Assets button. To upload assets choose the Upload button. Drag and drop or select photos to upload them. Virtual links and dimensions will help to create a more realistic space.
Sales&Catering.com serves over 10,000 users in the hospitality sales community with a strong reputation for building products that just work. The partnership between Visrez and SalesAndCatering.com has had a meaningful impact on the industry standards informing the event and meeting planning process.
This integration allows users to automatically generate a 3D Event Plan in Visrez whenever they create a BEO in STS Cloud, with updates automatically reflected to ensure continuity and streamline the process. Planners and sales teams can easily toggle between proposals, contracts, menus, venue maps, and any other element of an upcoming event via a singular dashboard.
“The integration between Visrez and STS Cloud has been a game-changer for our properties. Offering guests a truly luxurious, memorable, and immersive experience is a core part of our offering and brand promise. With that in mind, having a sales tool that can seamlessly create immersive, photorealistic event plans has helped us ‘wow’ prospective clients and win more business”.
Dirk Beck, Director of Group Sales & Catering at The Loren Hotels
Floor Plan Builder was developed as an alternative to the outdated and overpriced diagramming software which many of our users were tied into. We wanted to create a fun and engaging 3D event planning tool with which non technical users could create build professional standard plans. Since launching in 2019 it has grown by word of mouth to more than four thousand users thanks to the quality of the software and our support team. Visrez has been built without outside investment by enhancing our platform and products consistently for the benefit of our users alone.
